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If you're using Outlook on Mac and looking to archive your emails into an OLM file, you're on the right track for keeping your data safe and organized. Archiving into an OLM file allows you to create a standalone backup of your emails, contacts, calendars, and other Outlook items — something especially useful before making major changes or switching systems.
Open Outlook on your Mac and go to the Tools tab on the top menu bar.
Click on Export — this will launch the Outlook Export Wizard.
Choose the items you want to archive (emails, contacts, calendar, etc.).
Once you make your selection, click Continue and choose the location where you want to save the OLM file.
Click Save, and Outlook will begin exporting the data into an OLM file.
While this method is straightforward, it’s not always perfect. It may not allow you to customize your archive thoroughly or filter data by specific folders, dates, or categories. And if you're dealing with a large mailbox, Outlook might become sluggish or even crash during export.
If you’re looking for more control and flexibility, the Aryson OLM Converter Tool is a fantastic solution. Unlike the native method, this tool doesn’t just stop at creating an OLM archive — it gives you the power to convert OLM files into multiple formats like PST, EML, MBOX, PDF, and more. This is ideal if you plan to access your archived data across different platforms or email clients. The tool also offers advanced features like selective conversion, date-range filtering, and a preview option so you can double-check your data before saving. It's especially helpful for users managing large email accounts or who need to archive Outlook Mac emails regularly for compliance or migration purposes.
Manual Method to Archive Outlook Emails into an OLM File on Mac:
Outlook for Mac offers a built-in export feature that you can use to archive your data manually. Here's how it works:Open Outlook on your Mac and go to the Tools tab on the top menu bar.
Click on Export — this will launch the Outlook Export Wizard.
Choose the items you want to archive (emails, contacts, calendar, etc.).
Once you make your selection, click Continue and choose the location where you want to save the OLM file.
Click Save, and Outlook will begin exporting the data into an OLM file.
While this method is straightforward, it’s not always perfect. It may not allow you to customize your archive thoroughly or filter data by specific folders, dates, or categories. And if you're dealing with a large mailbox, Outlook might become sluggish or even crash during export.
A Smarter Way: Aryson OLM Converter Tool
If you’re looking for more control and flexibility, the Aryson OLM Converter Tool is a fantastic solution. Unlike the native method, this tool doesn’t just stop at creating an OLM archive — it gives you the power to convert OLM files into multiple formats like PST, EML, MBOX, PDF, and more. This is ideal if you plan to access your archived data across different platforms or email clients. The tool also offers advanced features like selective conversion, date-range filtering, and a preview option so you can double-check your data before saving. It's especially helpful for users managing large email accounts or who need to archive Outlook Mac emails regularly for compliance or migration purposes.